Looking for the perfect centerpiece, decor or arrangements for your VIP’s—this category is filled with some of the best florists in your area. Our florists can’t wait to put something together for you to make your event flourish.
Catering:
You have come to the right spot. From 10 to 10,000- the all Indian cuisines to Chinese to Thai to Mexican to Continental and everything you need can find the caterer right here. Corporate luncheons, Dinner parties —whatever your needs may be, above & beyond can handle this!!
Hospitality:
Where will all your guests and attendees stay? Your search is away!!! For Bed and Breakfast Inns, Country Inns, Suite Hotels, Business Hotels or even Mega- Conference Hotels-you have come to the right spot. Check out the availabilities and place your reservations.
Transportation:
In this category, you will be able to locate all your transportation needs from Coaches, Buses to Luxury Cabs-your search ends here.
- Photography / Video:
Need photographs of this year’s top sales people, pictures of your wedding, snapshots of the Company’s Seminars, Conferences, Promotions, etc.- photographs and the videos are the best ways to record your memories and important events, whether corporate or personal. We provide you with the best of photographers and video professionals in your area.
Services offered by ADVENTURE EVENTS to the MEDICAL CONFERENCE ORGANISERS:-
Sponsorship & Exhibition
The sponsorship & exhibition is an important part of an event and if well planned, can be a significant source of revenue. We at ADVENTURE EVENTS will perform the following listed tasks for the Conference Organizers:
Developing sponsorship proposal.
- Negotiation with sponsors and Official Carrier.
- Get the sponsorship for the conference from various pharmaceuticals companies.
- Follow up the prospective companies for the conferences.
- Collecting sponsorship monies for payment into conference account.
- Liaising with sponsors leading up to and during event.
- Ensuring sponsorship requirements are fulfilled.
- Set up & plan for the layout of the exhibition space.
- Operating budget, invoicing and processing of payments, sale of exhibit booths
- Essential liaison between exhibitors, the event and the exhibition venue.
- Floor plan, set up and take – down, décor, contract, exhibitors manual, information & updates.
- Preparation of Exhibitor Manual & Show Directory.
- Hangar / Stall Construction.
- Preparation of Master Checklist.
- Preparation of Exhibition Layout with fully constructed octonorm stalls and bare space.
- Printing of Exhibition Brochure with Exhibitor and Visitor profile, Layout plan and Space Booking Form.
Secretariat Management
- Dedicated staff capable of handling all Conference Queries.
- Effective Liasoning with various Committee Members.
- Permissions from Nodal, Home and External Affairs Ministry and other authorities
- Regular correspondence and pre-registration of delegates from Conference secretariat.
- Protocol rules incase of attendance by Hon’ble President of India and Prime Minister of India or other Head of States.
- Preparation of Conference Budget and monitoring expenses as per approved budget.
- Correspondence with Faculty and delegates.
Abstract Management
- Design and incorporate online abstract submission through official website.
- Coordination with Technical Committee in selection Process
- Compile abstract/proceedings into CD ROM/ Hard copies
Delegate Registration
- Capable of Handling onsite and offsite registration
- Badges( Normal / Bar-coded)
- Delegates Kit (Bag, Writing Pad, Pen etc.)
- Delegates Mementoes
- Booth Planning for Smooth Registration
- Data compilation and mailing.
Hospitality
- Hotel Accommodation
- Pre / Post Tours
- Spouse Programmes
- Technical Visits
- Airport Facilitation
Onsite Management
- VVIP/ VIP Protocol & Facilitation
- Inauguration Management
- Catering Management
- Hall Management
- Security Management
- Exhibition Area
- Cultural Events
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